Terms & Conditions

These terms are an agreement between Ventron, a sole proprietorship of Vineet Sharma (“Haazri”, “we”) and the company that registers an account (“you”, the “Customer”). By creating an account and ticking “I agree” at signup, the person registering confirms they are authorised to bind the Customer. Employees invited by the Customer use Haazri under the Customer’s instructions.

Haazri is a software-as-a-service platform for geofenced attendance, leave management and payroll computation for teams in India. We host, maintain and update the software; you administer your company’s policies, employees and data within it.

• New accounts get a 14-day free trial with full functionality. No payment details are needed to start.
• After the trial, continued use requires a paid subscription, billed per active employee per month on the billing cycle you choose (monthly, quarterly or half-yearly), for the plan you choose. The fee, cycle and taxes are confirmed to you before you pay.
• Plan limits (maximum employees) are enforced by the software. Upgrading takes effect immediately; downgrading takes effect from the next billing period.
• If payment lapses, your account becomes read-only — attendance history, payslips and data remain accessible and exportable, but new operations pause until payment resumes. We do not delete data for non-payment.
• Prices may change with 30 days' notice; changes never apply retroactively to a period you have already paid for.
• Paid amounts — subscription fees, setup, onboarding or other paid offerings — are non-refundable except where a refund is required by law or expressly approved by us. Cancelling stops future billing but does not refund a period already paid for; see the Refund & Cancellation Policy.

• Provide accurate company, employee and salary information — payroll output is only as correct as the policies and data you configure.
• Obtain any consents your employees' data requires (including WhatsApp opt-ins) and use attendance features lawfully.
• Keep credentials confidential. Actions taken through your accounts are attributed to you; admins can reset employee passwords and unlock accounts from the panel.
• Not misuse the service: no unauthorised access attempts, no reselling, no use that violates applicable law.

Haazri computes and displays salary, PF, ESI, professional tax and TDS amounts from the rules and data you configure. It does not file returns, make statutory deposits, or generate statutory forms (such as the PF ECR or Form 16) on your behalf, and statutory coverage varies (for example, professional tax is supported for a subset of states, and income-tax computation follows the new regime). Statutory rates and slabs change; while we keep defaults current, you remain responsible for verifying payroll, tax, employment and statutory figures — and for all filings and deposits — with your chartered accountant or compliance advisor. Haazri is a computation tool, not a substitute for professional advice.

Your company’s data is yours. We process it to provide the service as described in our Privacy Policy, we do not sell it, and you can export it at any time. On account closure we delete it per the retention rules in the Privacy Policy.

Haazri — the software, its interface and the Haazri and Ventron brands — is and remains ours. We grant you a limited, non-exclusive, non-transferable licence to use it for your company for as long as your account is in good standing. Nothing here transfers ownership of the software or brand to you. The data you and your employees put into Haazri stays yours (see section 6).

We target high availability but do not promise uninterrupted service; maintenance windows and factors outside our control (including your connectivity and device GPS accuracy) can affect access. The offline punch queue exists precisely so short outages don’t cost anyone their attendance. Support is provided per your plan via support@ventron.in and, on plans that include it, by phone on +91 70277 55108.

To the maximum extent permitted by law, our total aggregate liability for any claims arising from the service is limited to the subscription fees you paid in the three months before the claim arose. We are not liable for indirect or consequential losses, including lost profits, or for statutory penalties arising from data or configuration you control. Nothing here limits liability that cannot be limited under Indian law.

Each of us may learn non-public information about the other. Each will use the other’s confidential information only to provide or use the service and will protect it with reasonable care. This does not apply to information that is public, already known, or that we are required to disclose by law.

Neither party is liable for failure or delay caused by events beyond its reasonable control — including internet, hosting-provider or power outages, natural events, or government action.

• You may cancel at any time from the admin panel or by writing to support; cancellation takes effect at the end of the paid period, and paid amounts are not refunded (see the Refund & Cancellation Policy).
• We may suspend or terminate accounts that materially breach these terms, or for non-payment, unlawful use or fraud, after notice where practicable.
• On termination, data export remains available for 30 days, after which deletion follows the Privacy Policy.

These terms are governed by the laws of India, with courts at Hisar, Haryana having exclusive jurisdiction, subject to any consumer-protection law that applies. If any clause is held unenforceable, the rest remain in effect. We may update these terms with 30 days’ email notice to admins; the version you accepted is recorded with your signup.

Ventron, a sole proprietorship of Vineet Sharma. Contact support@ventron.in for support and billing, or grievance@ventron.in for privacy grievances.